Wine shops

Magpie sells your wine online by the bottle and the case. It takes the RSVPs for your tastings and bills your wine club each month.

The shop and its staff work in one Magpie team. Restaurants order from the same shop at their trade prices.

Konto erstellen
  1. Mixed casesShop
  2. Tasting nightsKalender
  3. The wine clubRechnungen
  4. Regulars' tastesKontakte
  5. New arrivalsNewsletter
Lees Lane Wines’ products: a Chinon, a Grüner Veltliner and a Crémant by the bottle, the autumn reds mixed case, a case of twelve, the Barolo running low, a pale ale, a gin and gift cards, each with its stock and price.

This combination of five Magpie areas fits a wine shop.

Store
Store sells your bottles, cases and mixed cases online, and takes restaurants' orders at trade prices.
Calendar
Calendar lists your tastings and winemaker evenings, with RSVPs up to the places you set.
Invoicing
Invoicing bills each wine club member every month, and each restaurant on its terms.
Contacts
Contacts keeps each regular's taste in a pinned note, with a follow-up when their wine arrives.
Newsletter
Newsletter tells your subscribers about new arrivals, the club's case and the next tasting.

Your wines are online by the bottle, by the case and in mixed cases.

Store is the shop's online shop. Each wine has its producer, its price and its stock. Specifications such as Grape and Region are on its page. Shoppers can filter by red, white, sparkling, beer or spirits.

A case of twelve is a bundle of that wine, at the case price. A mixed case is a bundle of the wines you chose. Each sale takes every bottle from stock.

Customers choose a delivery day at checkout, or collect from the shop.

Local delivery goes to the postal codes you list, on the days you deliver. Buyers choose one of the next 14 delivery days. An order after your cutoff time counts from the next day.

Local deliveries lists the orders still to deliver, soonest first. For a collection, Mark ready for pickup will email the customer the address and pickup times.

A paid order at Lees Lane Wines: the autumn reds mixed case and two bottles of Crémant, ten per cent off with the club code, to collect from the shop on Ossington Avenue, with the Stripe fee, the net amount and a note from the shop.

Restaurants and bars order at their trade prices, and pay on invoice.

A restaurant is a wholesale customer with its own price list. Its buyer signs in to Magpie and sees the trade prices. Each wine can have a minimum, such as six bottles. At checkout they choose Pay by invoice.

The invoice is sent from Invoicing, due on the restaurant's terms, with a Pay online button. You can deliver before it is paid. The restaurant is added to Contacts with its business name.

Lees Lane Wines’ wholesale page: a new bistro asking for trade prices on invoice, with Approve and Decline, and the restaurants and offices already approved with their price lists and invoice terms.

Your tastings go on a public calendar, with RSVPs up to the places you set.

Calendar gives the shop a public calendar of its tastings and winemaker evenings. You turn on RSVPs and set a capacity. The event's page says when it is full.

People RSVP while signed in to Magpie, and can change their answer later. The page can show how many are going. Sharing a tasting starts a social media post about it.

Lees Lane Wines’ tasting night of Loire whites in the new event drawer: on the shop’s public calendar with RSVPs up to 24 places and the attendee count shown, beside the month with deliveries, the club cases and the winemaker’s dinner.

Each wine club member is billed every month on a recurring invoice.

Invoicing bills each member for the club's case every month or quarter. On each date, Magpie issues the invoice and emails it with a Pay online button. Magpie adds no fee.

You can pause a member who is away, and resume them later. When the club's price changes, you change the lines. Each member will be emailed the new amount first.

Each regular's taste is pinned on their contact, with a follow-up when their wine arrives.

Contacts keeps your regulars and your trade customers. A pinned note stays at the top of each page. It might read: Rhône syrah, no oak. Search finds a contact from any word in their notes.

A follow-up is a To-do with a date and a reason, such as the Barolo's arrival. Follow-ups lists every open one as Overdue, Today or Upcoming.

Lees Lane Wines’ follow-ups, grouped as Overdue, Today and Upcoming: telling a regular the Crémant is back, chasing a restaurant’s invoice, taking samples to a bistro, calling when the Barolo arrives, and asking a club member about December.

New arrivals and the next tasting reach your subscribers by email.

Newsletter gives the shop a sign-up page with double opt-in. Checkout can ask buyers to subscribe too. You write each issue, send yourself a test and schedule it.

An issue can link to each new wine's page and to the next tasting. A sent issue has a web copy, which can start a social media post.

Six more areas cover club sign-ups, posts, the rota, the cellar, shelf talkers and the books.

Forms
Forms takes wine club sign-ups with each member's taste. A paid Form sells seats at a winemaker's dinner.
Social Media
Social Media schedules posts about new arrivals on Bluesky, Mastodon and LinkedIn. It reminds you for Instagram.
Staff Scheduling
Staff Scheduling plans the counter shifts and who pours at each tasting.
Daily Operations
Daily Operations times the opening and closing checks, and records the cellar's temperature.
QR Codes
QR Codes makes a code for a shelf talker that opens the wine's page. It can point somewhere else later.
Accounting
Accounting keeps the books, with online sales, club invoices and importers' bills in them.

A new wine goes from the importer's delivery to the books.

Each step starts from what the one before it made.

  1. The delivery

    The importer's purchase order is received, and each wine's stock goes up.

  2. The listing

    The new wine goes live online by the bottle, and joins a mixed case.

  3. The news

    The newsletter tells subscribers, and a post goes out about it.

  4. The tasting

    A tasting night goes on the calendar, with RSVPs up to the places.

  5. The regular

    A follow-up reminds you to call the regular who asked for it.

  6. The restaurant

    A restaurant orders a case at its trade price, on invoice.

  7. The books

    The sales, the restaurant's invoice and the importer's bill are in the books.

Setting up takes five steps.

  1. Add your wines

    You add each wine with its producer, price and stock, then each case as a bundle. Help: Sell bundles of products.

  2. Set your delivery days

    You add local delivery with your postal codes and days, and pickup at the shop. Help: Collections and shipping.

  3. Approve your restaurants

    You give each restaurant a price list and invoice terms. Help: Wholesale customers, price lists and pay by invoice.

  4. Start the wine club

    You bill each member's first case, then make the invoice recurring. Help: Recurring invoices.

  5. Connect Stripe

    You connect your Stripe account, so customers can pay by card. Help: Connect Stripe to receive money.

Plans

A shop with staff fits the Team plan, one price for up to 25 members. The free plan includes 5 invoices a month, and the Team plan has no limit. It has room for 5,000 calendar events.

Magpie adds no fee to your shop's sales or to invoices. Stripe's processing fee is taken from each card payment. On a paid Form, Magpie's fee is 1% of each payment. Prices are on the Pricing page.

Other drink and food businesses have pages of their own.

Pubs and inns

A pub takes table bookings, keeps the cellar checks and fills its quiz nights.

Questions wine shops ask

Can I sell wine online by the bottle and by the case?

Yes. Each wine is a product with its own price and stock. A case of twelve is a bundle of that wine, at the case price. Each case sold takes twelve bottles from the wine's stock.

Can I sell mixed cases?

Yes. A mixed case is a bundle of the wines you choose, at its own price. It can hold up to 50 different products. Each sale takes every bottle from stock. When one wine runs out, the case shows as sold out.

Can customers make up their own case and get a discount?

Yes. An automatic discount can take a percentage off when the cart holds twelve bottles or more. It can apply to the whole shop or to chosen collections, such as the reds. The buyer needs no code.

Can I show the grape, the region and the producer?

Yes. Specifications are name and value pairs on the product page, such as Grape: Cabernet Franc. The producer is the product’s vendor, shown to shoppers as Brand. Shoppers filter by product type, brand and tag, such as Organic.

Can I sell craft beer and spirits too?

Yes. Each beer, cider and spirit is a product with its own price and stock. A four-pack is a bundle of four cans, so each sale takes four from stock. Shoppers can filter the shop by Beer or Spirits.

Can customers choose a delivery day?

Yes. Local delivery goes to the postal codes you list, on the weekdays you deliver. Buyers choose one of the next 14 delivery days at checkout. An order after your cutoff time counts from the next day. The order and its emails show the date.

Can customers order online and collect in the shop?

Yes. Local pickup shows the shop's address and times at checkout. When the order is ready, Magpie will email the customer the address and pickup times.

Can restaurants buy at trade prices on account?

Yes. You approve the restaurant as a wholesale customer, with a price list and invoice terms. The list can set a minimum, such as six of a wine. Its buyer chooses Pay by invoice at checkout. The invoice is due on receipt or 7, 14, 30, 45, 60 or 90 days after it is sent.

Can I limit a rare wine to one or two bottles a customer?

Yes. Most per customer limits how many one email address can buy across its orders. Most per order limits a single order. The product page shows the limit, and the cart refuses more.

Can customers pre-order a wine before it arrives?

Yes. With Sell when out of stock on, a wine keeps selling before it lands. Its expected ship date is shown on the product page and on the order. Payment is taken when the customer orders. The Pre-orders tab lists every such order.

Can customers be told when a wine is back in stock?

Yes. When a wine with counted stock sells out, its page asks for an email address. Magpie will send one email when it can be bought again. You see how many people are waiting.

Can customers add a gift message?

Yes. A personalisation field asks for a gift message as they buy. It can be optional or required, free or at an added price. The order, its emails and the packing slip show what they wrote.

Can we sell gift cards?

Yes. A gift card sells fixed amounts and, if you choose, a custom amount. The buyer can have it emailed to someone on a date they pick. A bought card never expires.

How do we record a sale at the counter?

You choose New order, pick the bottles and record how the customer paid. The order is created paid, and the bottles leave stock.

How do I know when to reorder from an importer?

Each wine has a reorder point, and you get an email when it falls to it. Add low-stock items fills a purchase order to the supplier. You email it from Magpie or send the PDF. Receiving the delivery adds the stock at its cost.

Can I take RSVPs for a tasting with limited places?

Yes. You put the tasting on the shop's public calendar and turn on RSVPs. A capacity stops RSVPs when that many are going. The event's page then says it is full. People RSVP while signed in to Magpie.

Can I charge for a winemaker's dinner?

Yes. You make a Form for the dinner that charges one amount. Each guest answers its questions and pays by card on Stripe's page. You close the Form when the seats are gone. Magpie's fee on a paid Form is 1% of each payment.

Can I run a monthly wine club?

Yes. Each member is billed for the club's case on a recurring invoice, every month or quarter. Magpie issues each invoice on its date and emails it with a Pay online button. Reminders go out until it is paid.

Can club members be charged automatically each month?

Yes. You send a new member a proposal for the club, with the case billed monthly. When they accept, they save a card. Each invoice is charged to it as it is issued. If a card is declined, you and the member will be emailed.

Can a club member skip a month?

Yes. Pause stops their invoices until you resume the schedule. A date that passes while it is paused is not invoiced. You can also move the date of their next invoice.

Can I sign up new club members online?

Yes. A Form asks for their name, their address and what they like to drink. Each answer is emailed to you and kept in a list. You can export the answers as a CSV file.

Can club members get a discount in the shop?

Yes. You tag each member on their customer page, and save that tag as a segment. A discount code limited to the segment works only for those members. Checkout checks the buyer's email address against it.

Can I keep notes on what my regulars like?

Yes. A pinned note stays near the top of a regular's contact page. Search finds the contact from any word in their notes, such as Barolo. A follow-up reminds you to call them when it arrives.

Can I see what a customer has bought before?

Yes. Each buyer has a page under Customers, with their orders and what they have spent. You can tag them and write notes only your team sees. Add to Contacts links them to a contact.

Can I email customers about new arrivals?

Yes. Newsletter gives the shop a sign-up page with double opt-in. Checkout can ask buyers to subscribe too. You write each issue in Markdown, send yourself a test and schedule it. A sent issue has a web copy to share.

Can I bring my mailing list from Mailchimp?

Yes. Newsletter imports a Mailchimp or Substack export, or a CSV file, of up to 5 MB. You record where the list came from and how people agreed. Addresses that unsubscribed or bounced are left out.

Can I put a code on a shelf talker that opens the wine's page?

Yes. A QR code opens any address, such as the wine's page in your online shop. A dynamic code can be pointed somewhere else later, so the printed card stays. Its page counts the scans.

What does Magpie take from our sales?

Magpie adds no fee to your shop's sales or to invoices. Stripe's processing fee is taken from each card payment. The rest goes to the shop's own Stripe account.

Set up your wine shop.

Create a Magpie account and make a team for the shop.

Create account