Hiring

Find a time when every interviewer is free, add the interview to Calendar and invite the candidate.

Schedule interview, on a candidate's page, reads each interviewer's working hours and calendars and lists the start times when all of them are free. The interview will be added to the team's Calendar, and the candidate will be emailed an invitation with a calendar file and a Magpie Video Chat link or the place you enter.

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Times when every interviewer is free

Enter the interview type, such as Phone screen, and choose the interviewers, the date and the length. Magpie lists the start times on that date when every interviewer is free. Choose one or type another; when an interviewer is busy at a typed time, or it is outside their working hours, the form names them. Times are shown in your own time zone.

Working hours
Each interviewer's working hours come from their Meetings availability. For someone who has set none, Magpie uses Monday to Friday office hours in their own time zone.
Calendar and Meetings
Magpie Calendar events they own or are going to, and their confirmed Meetings bookings, count as busy.
Google Calendar
Busy times in their primary Google calendar count too, when they have connected it.
Interviewers
Interviewers are members of the team, up to 5 for one interview: a Video Chat call has places for 6 people, including the candidate.

Magpie Video Chat or another place

Magpie Video Chat
Magpie Video Chat creates a call for the interview. Interviewers join from Join call on the candidate's page, or from the link in their email, while signed in. The candidate joins in the browser from the link in their invitation, without an account.
When the call opens
The call opens 15 minutes before the interview starts and closes 30 minutes after it ends.
Plans
Video Chat interviews are on Pro and Team plans, up to the call length the plan allows, which the form shows.
Somewhere else
Somewhere else takes a phone number, an address or another meeting link, which the invitation and the Calendar event show.

Calendar and the invitation

  1. In Calendar

    The interview will be added to the team's Calendar. The first interviewer owns the event and the others are listed as going, so it blocks each one's time and is copied to Google Calendar when their copy settings include it.

  2. The other interviewers

    They will be emailed the time in their own time zone, how to join and a link to the candidate.

  3. The candidate

    Emailing the candidate an invitation is checked from the start. They will receive your message, followed by the time, the place, how to join and a calendar file. Replies go to the Reply-to address in Hiring settings, or to you when none is set.

  4. Email invitation later

    With the box unchecked, Email invitation on the interview sends it later. Each invitation to a Video Chat interview has a new call link, and the earlier link stops working.

Changing or cancelling an interview

Change
Change moves the interview, or changes its type, interviewers or place. The call and the Calendar event will change with it and the other interviewers will be emailed. Choose to email the candidate, and the updated invitation will replace the earlier time in their calendar.
Cancel interview
Cancel interview removes the Calendar event, and the call no longer opens. A candidate who was sent an invitation will be emailed that it is cancelled, with a calendar file that removes it from their calendar.
Rejected or withdrawn
Rejecting a candidate, or marking their application withdrawn, cancels their interviews that have not started and emails the other interviewers. The candidate's calendar is updated only when the rejection is emailed to them.

Scorecards

After an interview starts, each of its interviewers will see a scorecard to submit for it on the candidate's page and in the Hiring overview.

Schedule your first interview.

Create a Magpie account, open Hiring and post a job. When someone applies, choose Schedule interview on their page.

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