Time Tracking
Total time by project, Contact, tag and person, and export the entries as CSV.
Reports totals recorded time for the dates you choose and lists the entries behind the totals. On a team, an admin sees everyone's time and chooses how much of it members see. Export CSV downloads the entries with their recorded and billed time.
Get started freeDates, filters and totals
Reports opens on the current month up to today. Choose another range of dates and, if you want, a project, a Contact, a tag, or only billable or non-billable time. Only the part of each entry inside the dates is counted, so an entry that runs past midnight on the last day counts up to the end of that day.
- Total
- All the matching time in the dates.
- By project, By contact and By tag
- The time for each, largest first. Time without one is totalled under No project, No contact or No tag.
- Billable amounts
- Billable time at its hourly rates, with each project's billing rounding, totalled in each currency. It is shown to people who can see rates.
- Entries
- The matching entries, listed a page at a time below the totals. Your own entries open their page from the list.
Export CSV
Export CSV downloads every matching entry, not only the page shown, as one row each, with the same dates and filters as the report. On a team, an admin who chooses one person will get only that person's entries: a timesheet for that person and those dates.
- Dates and times
- The date, start, end date and end of each entry, in your account's time zone.
- Recorded and billed time
- The recorded seconds, the billed seconds and the billing rounding used, side by side.
- What the time was for
- The description, project, Contact, tag and whether it is billable. A team's export also names the person.
- Rates and amounts
- The hourly rate, currency and amount, for people who can see rates. The amount uses the project's current billing rounding; it is not a copy of an invoice line's saved amount.
- Notes
- Each entry's notes are included in your own report and in an admin's.
Team reports for admins
On a team, an admin's report covers the time of every current member of the team. An admin can choose one person, and sees By person totals beside the others. In Personal, Reports covers your own time.
Each person changes their own entries from Today, Week or the entry's page. The time of others in a report is read-only, for admins too.
What members see
Time entry visibility and Rates visible to members, on the team page, set what a member's report shows. Only a team admin can change them.
- Only own time
- Members see a report of their own time. This applies until an admin chooses another setting.
- Project totals
- Members also see the team's time by project, without names, individual entries or the CSV export.
- Everyone's entries
- Members also see everyone's entries with their descriptions and times, and the totals by person. Notes are shown only to the person who wrote them and to admins.
- Rates visible to members
- Lets members see hourly rates on shared entries and billable amounts in reports. It is off until an admin turns it on.
Scheduled and worked, in Staff Scheduling
When a team compares its schedule with Time Tracking, Staff Scheduling's Scheduled and worked report shows when each person started and stopped work against their published shift. A timer started from a shift is linked to it, and the report downloads as CSV like the others.
Run your first time report.
Create a Magpie account, record time in Time Tracking, then open Reports.