Schedule interviews

Open a candidate and select Schedule interview.

Choose a time

Enter the interview type, such as Phone screen, and choose the interviewers, the date and the length. Magpie lists the start times on that date when every interviewer is free. Select one, or type a start time. When an interviewer has something else at the typed time, or the time is outside their working hours, the line above the times names them. Times are in your account time zone.

For each interviewer, Magpie reads:

• their working hours from their Meetings availability, or Monday to Friday, 9:00 to 17:00 in their own time zone when they have not set any;
• Magpie Calendar events they own or are going to;
• their confirmed Meetings bookings;
• busy times in their primary Google calendar, when Google Calendar is connected.

Each interviewer must be a member of the team. An interview can have up to 5 interviewers: a scheduled Video Chat call has places for 6 people, less one for the candidate.

Where

• Magpie Video Chat creates a call for the interview. Interviewers join from Join call on the candidate page, or from the link in their email, while signed in. The candidate joins from the link in their invitation and does not need an account. The call opens 15 minutes before the interview starts and closes 30 minutes after it ends; see Start or join a video call. Video Chat interviews are available on Pro and Team plans, up to the call length the plan allows, which the form shows.
• Somewhere else takes a phone number, an address or another meeting link.

Calendar and email

Magpie adds the interview to the team's Calendar. The first interviewer in the list owns the event and the others are listed as going, so it blocks their time and is copied to Google Calendar when their Google Calendar settings include it. The other interviewers are emailed the time in their own time zone.

The option to email the candidate an invitation is checked by default. The candidate receives your message, followed by the time, the place, how to join and a calendar file. Replies go to the reply-to address in Hiring settings, or to your own email address when none is set (see Hiring settings). If you unchecked the box, select Email invitation on the interview later. Each invitation for a Video Chat interview has a new call link, and the earlier link stops working.

Change or cancel

Select Change to move the interview or change its type, interviewers or place. The call and the Calendar event change with it, and the other interviewers are emailed. Check the option to email the candidate the new details to send an updated invitation; the candidate's calendar replaces the earlier time.

Cancel interview removes the Calendar event, and the call no longer opens. A candidate who was sent an invitation is emailed that the interview is cancelled, with a calendar file that removes it from their calendar.

Rejecting a candidate, or marking their application withdrawn, cancels their interviews that have not started in the same way, and the other interviewers are emailed. When rejecting, the candidate's calendar invitation is cancelled only when Email the candidate is checked. Marking an application withdrawn emails the candidate nothing. An invitation that is not cancelled stays in the candidate's calendar, and its call does not open. Marking a candidate hired does not cancel their interviews.

Each change is recorded in the application's activity. Deleting a candidate deletes their interviews, Calendar events and calls.

After an interview starts, each interviewer is asked for a scorecard; see Rate candidates with scorecards. Candidates cannot choose their own interview time, and interviewers are always members of the team.

For a problem with an interview, Contact support.