Planning a wedding or a big party
A couple plans their wedding, from RSVPs to the budget.
Planning a group trip
Friends say if they are coming on one form, and read the plan from one link. The budget, the bookings and the group chat are in the same place.
You plan in a Magpie team for the trip. Friends join the chat from a link, and read the plan without signing in.
Get started free
This combination of six Magpie areas fits a group trip.
- Forms
- Forms asks who is coming, and which dates suit them.
- Documents
- Documents holds the itinerary, shared by a link anyone can read.
- Spreadsheets
- Spreadsheets keeps the budget and who has paid what.
- To-dos
- To-dos splits the bookings between the organisers.
- Idea Boards
- Idea Boards gathers the places, restaurants and things to do.
- Team chat
- Team chat keeps the group talking, in one channel.
Everyone says if they are coming, and which dates suit them.
Forms asks your questions, such as which weekend suits and who wants a single room. Friends answer from a link, without signing up first.
Every answer comes into one list, and you get an email for each one.
The plan is in one place, and everyone reads it from a link.
Documents holds the itinerary, day by day, with times, addresses and links. A link lets anyone read it without signing in.
When the plan changes, the link shows the new version. It also downloads as a PDF for the journey.
The budget shows what each person owes.
Spreadsheets keeps the budget, with a row for each cost and formulas to divide it. A friend can be given one spreadsheet to view or edit.
You record who has paid as the money comes in.
The bookings are split up, so nothing is booked twice.
To-dos holds each booking, such as the flights, with who is doing it and by when. A reminder can be emailed before the deadline.
A List can be shared with a friend by their handle.
Places to stay and things to do are gathered on one board.
Idea Boards holds links, pictures and notes on a canvas, such as the villa. Comments sit beside them.
A board exports as a PNG image or a PDF, to send round.
The group talks in one channel, with threads.
Team chat gives the trip a channel, with threads, reactions and pictures. An invite link lets friends join that channel as guests.
Each guest sees that channel and nothing else of the trip's team.
Three more areas cover the dates, the tickets and the photos.
- Calendar
- Calendar holds the trip's dates and each booking's time.
- Secure Files
- Secure Files keeps your tickets and passport scans, encrypted.
- QR Codes
- QR Codes puts the itinerary's link on a printed card.
A trip goes from the first message to the last dinner.
The dates
Friends say which weekend suits on the form.
The ideas
Places to stay go on the idea board.
The bookings
The organisers split them up on a List.
The money
The budget shows what each person owes.
The plan
The itinerary goes round as one link.
Setting up takes four steps.
Make a team for the trip
You invite the other organisers. Help: Create and manage a team.
Send the form
You ask who is coming and when. Help: Build, publish, and share a form.
Start the itinerary
You turn on its link once. Help: Share and review a document.
Open the group channel
Friends join it from a link. Help: Use Team chat.
Plans
A trip team on the free plan has places for 3 organisers. Friends who answer the form or read the itinerary are not added to it.
Friends in the chat join as guests and take no place. Prices are on the Pricing page.
Other people planning something together have pages of their own.
Families and households
A family shares a calendar, lists and a family chat.
Conference, workshop and festival organizers (small)
An event organizer sells passes and runs the event's site.
Questions people planning a trip ask
Can friends say if they are coming without signing up?
Yes. A form opens from its link, without signing up first. Every answer comes into one list.
Can everyone read the plan?
Yes. The itinerary's link lets anyone read it without signing in. When you change it, the link shows the new version.
Can we work out what each person owes?
Yes. A spreadsheet can divide each cost between the people sharing it. You record payments in it as they come in.
Can we avoid booking things twice?
Yes. Each booking is a To-do given to one organiser, with a deadline. The List shows who is doing what.
Can the whole group chat in one place?
Yes. A channel's invite link lets friends join that channel as guests. They see it and nothing else.
Can I keep our tickets safe?
Yes. Secure Files keeps your tickets encrypted in your browser. A secure link can send one to a friend.
Plan your trip in Magpie.
Create a Magpie account and make a team for the trip.