Wedding and event planners
An event planner runs weddings and parties for clients.
Conference, workshop and festival organizers (small)
People register and pay for a pass on a form. Sponsors choose a package and sign. The event's site, newsletter and plan are in the same place.
The organizing team works in one Magpie team. Attendees, speakers and sponsors use the forms and pages you publish.
Get started free
This combination of six Magpie areas fits an event organizer.
- Forms
- Forms registers attendees and takes payment for each pass.
- Proposals
- Proposals offers sponsors their packages, to sign and pay.
- Websites
- Websites builds the event's site, at your own domain.
- Newsletter
- Newsletter announces speakers, passes and the programme.
- Kanban Boards
- Kanban Boards holds the plan, from the venue to the photographer.
- Calendar
- Calendar takes RSVPs for free gatherings, up to a capacity.
People register and pay for their pass on a form.
Forms builds the registration form with the questions you choose, such as workshops and dietary needs. A paid form charges one price for every response, so each pass has its own form.
People pay by card through Stripe, into your own account. Every registration comes into one list you can export.
Sponsors choose a package, sign and pay the first half.
Proposals sends each sponsor their offer, with packages such as Gold, Silver and Community. You can see each time the proposal is opened.
The sponsor signs and pays the first half by card. You bill the second half when you are ready.
The event's site has the programme, the passes and the call for speakers.
Websites is Magpie's site editor. The site is built from sections, such as the dates and the passes. You change the words by clicking them.
The site can be at your own domain, and a button can open each registration form.
Your list hears each time speakers or passes are announced.
Newsletter keeps your mailing list, with double opt-in on its sign-up page. You write each issue, send yourself a test and schedule it.
A sent issue has a web copy, which can start a social media post. The newsletter's page counts the subscribers and the copies delivered.
The plan is a board the whole team can see.
Kanban Boards holds the plan as cards, such as the caterer and the sponsors. Each card has an assignee, a due date and To-dos.
Comments and files stay on the card, so nothing is lost in email.
Free gatherings take RSVPs, up to the room's capacity.
Calendar holds free events, such as a launch evening or a speakers' dinner. Each one can take RSVPs up to a capacity. Its page then says it is full.
You can invite people by email, or share a link with a set number of uses.
Six more areas cover social posts, QR codes, people, slides, invoices and the books.
- Social Media
- Social Media schedules each announcement to Bluesky, Mastodon and LinkedIn.
- QR Codes
- QR Codes puts a registration form or the event site on a poster.
- Contacts
- Contacts keeps speakers, sponsors and suppliers, with follow-ups.
- Presentations
- Presentations holds the slides shown between talks, shared by link.
- Invoicing
- Invoicing bills each sponsor's second half and anything else you sell.
- Accounting
- Accounting keeps the books, with form and invoice payments posted automatically.
An event goes from a call for speakers to the doors opening.
The call
Speakers pitch a talk on a form, announced in the newsletter.
The sponsors
Sponsors choose a package, sign and pay the first half.
The passes
People register and pay on each pass's form.
The plan
The caterer, the photographer and the rest move across the board.
The day
A QR code on the posters opens the programme.
Setting up takes four steps.
Connect Stripe
You connect your Stripe account for passes and sponsors. Help: Connect Stripe to receive money.
Build the first pass's form
You choose its questions and price. Help: Require payment for a Form response.
Build the event's site
You start from the starter design. Help: Build and publish a website.
Send a sponsorship proposal
You set out the packages once. Help: Prices, packages and payments in a proposal.
Plans
An organizing team fits the Team plan, with each organizer a member. Attendees, speakers and sponsors are not added to it.
Magpie's fee on a paid Form is 1% of each payment. Sponsors' invoice payments carry no Magpie fee. Stripe's processing fee is taken from each card payment. Prices are on the Pricing page.
Other people who put on events have pages of their own.
Clubs, meetups and community groups
A community group lists events, signs up volunteers and talks on a board.
Small nonprofits and charities
A nonprofit takes monthly support and runs its programmes.
Questions event organizers ask
Can people pay for a pass when they register?
Yes. A paid form takes the payment as it is sent, through Stripe Checkout. Each form has one price, so each pass has its own form.
Can we ask which workshops people want?
Yes. A form can ask any questions you choose, such as workshops and dietary needs. The answers come into one list you can export.
Can sponsors choose between packages?
Yes. A sponsorship proposal can offer packages, and the sponsor chooses one as they accept. They sign and pay the first payment by card.
Can we take talk pitches?
Yes. A form started from Application form takes each pitch, with a File question for slides. Every pitch comes into one list.
Can we build the event's website?
Yes. The editor builds pages from sections, such as the passes and the programme. The site can be at your own domain.
Can we hold a free evening with limited places?
Yes. A Calendar event takes RSVPs up to the capacity you set. Its page then says it is full.
Can we put registration on a poster?
Yes. QR Codes makes a code for a published form or the event's site, ready to print.
Put on your next event with Magpie.
Create a Magpie account and make a team for the event.