Choose the areas a member can use

Every member of a team can use every area the team has, including areas added to Magpie later, unless a team admin chooses otherwise. Admins can always use every area.

A member's page

Open the team's Members page and choose a member's Areas and leave. The page shows their role, the areas they can use in this team, and whether they are on leave. Each control saves as soon as it is changed.

• Can use is Every area or Only some areas. With Only some areas, the page lists each area with a switch. Switch on the areas the member can use. A member with no areas switched on can open the Dashboard, the team's pages and their own account, and nothing else in the team.
• The setting applies in this team only. The member's Personal and their other teams are not affected.
• An admin's page has no switches: admins can use every area. Change the role to Member first to limit someone.

Outside their areas, a limited member sees no sidebar links, search results, recent work or assistant answers for the team, is not offered as an assignee and is not notified about those records. Opening an address in another area shows a page that names the area and the team and says that a team admin chooses the areas.

A record shared with the person directly, such as a Document they were added to as a collaborator, stays open to them whatever their areas.

Inviting with areas

The Invite members form has the same choice. An invitation sent with Only the areas ticked below gives those areas when it is accepted. An admin invitation gives every area.

Leave

A member on leave can use Team chat in the team and nothing else until a team admin sets them active again. Their membership, areas and records are kept, and they do not take one of the plan's member places while they are away.

Set Status to On leave on the member's page. Expected back is optional: leave will end by itself the day after that date, and the member will take a place again. Setting a member active again takes a place at once; if the team has no free place, make room first. The team owner cannot be on leave.

Who can change this

Only team admins can change a member's role, areas or leave. Every member can open a member's page and see its values.

If a member can open an area they should not, or cannot open one they should, Contact support.