Tour guides and outdoor adventure companies
A tour company runs guided trips, with its guides and its gear.
Riding schools, stables and livery yards
Riders book lessons online when the arena is free. The yard's jobs are ticked off each day, and livery is billed every month.
The yard, its instructors and its grooms work in one Magpie team.
Get started free
This combination of five Magpie areas fits a riding school or a livery yard.
- Appointments
- Appointments lets riders book a private lesson with the instructor they choose.
- Daily Operations
- Daily Operations runs the yard's feeds, mucking out and checks as checklists.
- Asset Tracker
- Asset Tracker keeps each saddle and bridle, with its condition and its trips to the saddler.
- Staff Scheduling
- Staff Scheduling plans the grooms and instructors each week.
- Invoicing
- Invoicing bills livery every month, and lessons and extras as they come.
Riders book a private lesson online, when an instructor and the arena are free.
Appointments gives the yard a booking page. Each lesson has its length and price, such as a 45-minute private lesson. The rider chooses an instructor, or anyone available, and a free time.
A lesson can need the arena, kept in Resource Booking, so two lessons never share it. Group lessons can be calendar events, with RSVPs up to the horses you have.
The yard's feeds, mucking out and water checks are ticked off by whoever is on.
Daily Operations turns your yard routines into checklists at set times, such as the morning feed. A step can ask for a note or a photo when something is wrong.
A lame horse can be an incident, with what to do and by whom. Handover notes carry over to the evening shift.
Each saddle and bridle has its record, with its condition and its trips to the saddler.
Asset Tracker lists your tack and equipment, with a tag, a location and a condition. An item can be checked out to a rider, with a due-back date.
Maintenance records why a saddle went to the saddler and when it should be back. Its history keeps every check-out, check-in and repair.
You plan the grooms and instructors, and each sees their own shifts.
Staff Scheduling plans the week by position, such as groom, instructor and yard manager. You publish it, and each person sees their own shifts.
Staff can swap shifts and ask for time off. You choose which requests wait for your decision. An open shift lets someone cover the weekend feeds.
Livery is billed every month, and lessons and extras go on as they come.
Invoicing repeats each livery invoice every month, with its stable and feed lines. An owner can also sign a proposal with monthly lines. Each invoice is then charged to their saved card.
Extras, such as clipping or a lesson, go on as lines of their own. Clients pay by card into your own Stripe account, with no Magpie fee.
Five more areas cover riders, sign-up forms, waivers, shows and the arena.
- Contacts
- Contacts keeps each rider and owner, with their horse's notes pinned.
- Forms
- Forms takes new rider details, such as their experience and the lessons they want.
- E-Signatures
- E-Signatures sends each new rider the waiver from a starter, to sign online.
- Calendar
- Calendar lists shows, clinics and group lessons, with RSVPs up to a capacity.
- Resource Booking
- Resource Booking keeps the arena free for each lesson.
A new rider goes from the sign-up form to a weekly lesson and a paid invoice.
Each step starts from what the last one made.
The form
The rider fills in the new rider form, with their experience.
The waiver
You send the waiver from its starter, and they sign online.
The lesson
They book a private lesson with an instructor, when the arena is free.
The yard
Tacking up and the morning feed are ticked off on the day's checklists.
The tack
A saddle that needs restuffing goes to the saddler, recorded as maintenance.
The invoice
Lessons are billed at the end of the month, and paid by card.
Setting up takes five steps.
Publish your booking page
You add your lessons, instructors and their hours. Help: Set up Appointments.
Add the arena
You add the arena, with its hours, for lessons to reserve. Help: Add resources and set their hours and rules.
Set your yard routines
You add the feeds, mucking out and checks, with their times. Help: Routines and checklists.
Make the waiver a starter
You upload the waiver and place the rider's fields once. Help: Signing starters.
Connect Stripe
You connect your Stripe account, so clients can pay by card. Help: Connect Stripe to receive money.
Plans
A yard with staff fits the Team plan, one price for up to 25 members. Bookings are unlimited on every plan.
On the free plan, you can create 5 invoices a month. Magpie adds no fee to invoice payments. Stripe's processing fee is taken from each card payment. Prices are on the Pricing page.
Other outdoor businesses have pages of their own.
Sports clubs and youth leagues
A sports club runs its members, fixtures and coaching.
Farms and market growers
A farm sells its produce online and at the market.
Questions riding schools and livery yards ask
Can riders book lessons online?
Yes. Your booking page lists each lesson with its length and price. The rider chooses an instructor, or anyone available, then a free time. The confirmation lets them reschedule or cancel.
Can a lesson keep the arena free?
Yes. A lesson can need one resource, such as the arena, from Resource Booking. A time is offered only when the arena is free too.
Can we run group lessons?
Yes, as calendar events. You turn on RSVPs and set a capacity, such as the horses you have. The event's page says when it is full. Riders RSVP while signed in to Magpie.
Can new riders sign a waiver online?
Yes. You keep the waiver as a signing starter, with the rider's fields placed. Each new rider gets a request from it, with reminders until they sign. A certificate of completion is kept with the signed PDF.
Can we bill livery every month?
Yes. A recurring invoice repeats the livery lines each month and is emailed on its date. An owner can also sign a proposal with monthly lines. Each invoice is then charged to their saved card.
Where do we keep each livery horse's notes?
In a pinned note on the owner's contact. It can hold the horse's feed, farrier and vet details. Their invoices are listed on the same page.
Can grooms tick off the yard jobs?
Yes. Each routine creates a checklist at the time you set, such as the morning feed. Grooms tick each step, and late or missed checklists are marked.
Can we record a horse that comes in lame?
Yes. A step can report an incident when it fails. The incident lists what to do, who does it and by when.
Can we keep track of our tack?
Yes. Each saddle and bridle is an asset with a tag, a location and a condition. You check it out to a rider with a due-back date, or send it for maintenance.
Can we plan weekend cover?
Yes. You plan the week by position and publish it. An open shift lets anyone in that position take it. Staff can swap shifts and ask for time off.
What does Magpie take from payments?
Magpie adds no fee to invoice payments. Stripe's processing fee is taken from each card payment. The rest goes to the yard's own Stripe account.
Put your lessons online.
Create a Magpie account and add your first lesson.