Tutors and music teachers
A tutor on their own takes bookings and shares practice decks.
Tutoring centres and language schools
Families book a lesson with a teacher at a time both are free. Each family's month is invoiced, and students practise from the decks you share.
The centre's teachers work in one Magpie team. Students and parents use the booking page, the decks and the invoices you send.
Get started free
This combination of six Magpie areas fits a tutoring centre or language school.
- Forms
- Forms takes enrolments, with the subjects and levels.
- Appointments
- Appointments takes lesson bookings with each teacher and room.
- Contacts
- Contacts keeps each student and parent, with notes after lessons.
- Flashcards
- Flashcards gives students decks to practise from a link.
- Invoicing
- Invoicing bills each family's lessons every month.
- Newsletter
- Newsletter tells families about term dates and new courses.
Families enrol on one form, with the subject and level.
Forms builds an enrolment form with your questions, such as the subject and the exam board. Every enrolment comes into one list.
You get an email for each new one. Each answer can be exported as a CSV file.
Families book a lesson when the teacher and a room are free.
Appointments gives the centre a booking page, with a service for each kind of lesson. Families choose a teacher, or anyone available, and a free time.
A lesson can need a room as well as a teacher, so rooms are never double-booked. The confirmation email lets families reschedule or cancel.
Each student's notes and the family's invoices are on one page.
Contacts keeps each student and parent, with tags such as the subject. Teachers add a note after each lesson.
A contact's page lists their appointments and invoices. A follow-up becomes a To-do, such as calling about mock results.
Students practise between lessons from a deck you share.
Flashcards holds decks of basic, fill-in-the-blank and multiple choice cards. A deck can be shared by a link.
Anyone with the link can flip through the cards, take a quiz or cram. A student who signs in studies on a spaced repetition schedule.
Each family's month of lessons is on one invoice.
Invoicing bills each family's lessons, with a line for each subject. Families pay by card from the invoice email.
A family on a fixed monthly fee can have a recurring invoice instead. Magpie adds no fee to invoice payments.
Families hear about term dates, exams and new courses.
Newsletter keeps the families' mailing list, with double opt-in on its sign-up page. A list can be brought in from a CSV file.
You write each issue, send yourself a test and schedule it. Each issue's page counts the copies delivered.
Six more areas cover rooms, the front desk, materials, the calendar, hiring and the books.
- Resource Booking
- Resource Booking keeps each teaching room, for lessons and other bookings.
- Staff Scheduling
- Staff Scheduling plans the front desk and the admin shifts.
- Documents
- Documents holds worksheets and past papers, to print or share.
- Calendar
- Calendar holds term dates, mock exams and parents' evenings.
- Hiring
- Hiring gives each teaching job its own page, with every applicant in one list.
- Accounting
- Accounting keeps the books, with invoice payments posted automatically.
A student's term goes from an enquiry to the month's invoice.
Enrolment
A parent enrols their daughter for GCSE maths.
The lesson
They book Tuesdays at 4:30 with the same teacher.
The notes
After each lesson, the teacher adds a note to the student.
Practice
The formulas deck goes out by link.
The invoice
The month's lessons are on one invoice.
Setting up takes four steps.
Add the lessons you teach
You set each one's length and price. Help: Add and edit appointment services.
Add the teachers' hours
You type each teacher's hours for each day. Help: Add staff and set appointment hours.
Add the rooms
Each lesson can then need a free room. Help: Add resources and set their hours and rules.
Connect Stripe
Families can then pay invoices by card. Help: Connect Stripe to receive money.
Plans
A centre fits the Team plan, with each teacher a member. Students and parents are not added to it.
Magpie adds no fee to invoice payments. Stripe's processing fee is taken from each card payment. Prices are on the Pricing page.
Other people who teach have pages of their own.
Music, dance and art schools (several teachers)
A music or dance school runs classes, terms and recitals.
Teachers and small schools
A teacher or a small school shares lessons and keeps parents informed.
Questions tutoring centres ask
Can families book a lesson with a particular teacher?
Yes. The booking page offers each teacher who gives that lesson, or anyone available. Only times when the teacher is free are shown.
Can a lesson need a free room?
Yes. A lesson can require a room from Resource Booking. A time is offered only when the room is free too.
Can families move or cancel a lesson?
Yes. The confirmation email links to a page where they reschedule or cancel. They can do so until the notice you set.
Can we invoice each family once a month?
Yes. An invoice can list the month's lessons, one line for each subject. A family on a fixed monthly fee can have a recurring invoice.
Can teachers keep notes on each student?
Yes. Each student's contact keeps notes, tags and follow-ups. Their page lists their appointments and invoices.
Can students practise vocabulary or formulas between lessons?
Yes. A deck shared by link can be flipped through, quizzed or crammed. Cards can ask for a typed answer, checked before the answer is shown.
Can we send a newsletter to families?
Yes. Newsletter keeps the families' list, with double opt-in. You write each issue, send yourself a test and schedule it.
Set up your centre in Magpie.
Create a Magpie account and make a team for the centre.