The IT person at a small company
The IT person at a small company looks after its devices and mail.
HR and office managers at small companies (15 to 50 people)
Each role has its own page, and interviews are booked when everyone is free. Offer letters are signed online, and the office's requests come in on a form.
The company works in one Magpie team. You choose which areas each person uses.
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This combination of six Magpie areas fits an HR or office manager.
- Hiring
- Hiring publishes each role, and keeps applicants, scorecards and interviews together.
- E-Signatures
- E-Signatures sends offer letters and contracts for signature.
- Documents
- Documents holds the handbook and policies, with named versions.
- Forms
- Forms takes requests and surveys from the team.
- Asset Tracker
- Asset Tracker keeps laptops and equipment, and who has them.
- Resource Booking
- Resource Booking lets the team book meeting rooms.
Each role has its own page, and interviews are booked when everyone is free.
Hiring publishes each role on your job board, with its own application form. Applicants move through the stages you set for the role.
Interviewers rate each candidate on a scorecard before they see each other's. Scheduling offers the times when every interviewer is free.
Offer letters and contracts are signed online, with a certificate.
E-Signatures sends your offer letter or contract PDF, with fields placed for each signer. A starter keeps the letter, so the next one needs only a name and an email.
Everyone gets the signed PDF and a certificate of completion.
The handbook and policies are documents everyone can open.
Documents holds the handbook and each policy, with headings, tables and a table of contents. Named versions keep each revision.
Managers can comment and suggest changes before a policy is agreed.
Requests and surveys come in on a form, in one list.
Forms builds request forms and surveys, from starters such as Request and Feedback. Questions can be choices, text, dates or file uploads.
Every response comes into one list you can export. You can be emailed for each one.
Every laptop and screen has an owner and a history.
Asset Tracker keeps each device with its tag, serial number and location. You assign it to a person, and its history records each change.
Purchase and warranty details are seen by admins only.
The team books meeting rooms, and you approve the ones that need it.
Resource Booking holds each room with its hours and rules. A room can confirm bookings at once or wait for your approval.
Other people's bookings show as Busy. A report shows how much each room is used.
Five more areas cover rotas, supplies, expenses, the calendar and suppliers.
- Staff Scheduling
- Staff Scheduling plans the front desk rota, with time off requests.
- Inventory
- Inventory counts office supplies and orders more from each supplier.
- Expenses
- Expenses pays back the team, from reports an admin approves.
- Calendar
- Calendar holds the team's events, from inductions to the summer party.
- Contacts
- Contacts keeps suppliers, with notes and follow-ups.
A new hire goes from a job page to their first day.
The role
The job page goes up with its application form.
The interviews
Interviews are booked when everyone is free, and scored.
The offer
The offer letter goes out for signature.
The laptop
A laptop is assigned to them in Asset Tracker.
The first day
They join the team with the areas their role needs.
Setting up takes four steps.
Publish your first role
You write the job and its form. Help: Create a job and publish its page.
Make an offer letter starter
You place the signer's fields once. Help: Signing starters.
Add the meeting rooms
You set each room's hours and rules. Help: Add resources and set their hours and rules.
Choose each person's areas
You give each member the areas they use. Help: Choose the areas a member can use.
Plans
A company fits the Team plan, with each member of staff in the team. Applicants and candidates are not added to it.
A team admin chooses the areas each member can use. Prices are on the Pricing page.
Other people who run a small company have pages of their own.
Teams inside a company
A team inside a larger company works in its own space.
Recruiters and small staffing agencies
A recruiter fills roles for clients.
Questions HR and office managers ask
Can we post our roles on our own job board?
Yes. Each role has its own page and application form on your job board. Applicants apply on the page.
Can interviewers score candidates fairly?
Yes. Each interviewer fills in a scorecard before they see the others'. Recommendations run from strong no to strong yes.
Can we find a time when every interviewer is free?
Yes. Scheduling offers the start times when all the interviewers are free, from their calendars. The candidate gets an invitation.
Can new hires sign their offer letter online?
Yes. E-Signatures sends your offer letter with the fields placed. Everyone gets the signed PDF and a certificate of completion.
Can we keep the handbook up to date?
Yes. The handbook is a document with named versions, so each revision is kept. Managers can suggest changes before you publish them.
Can staff send requests to the office?
Yes. A request form asks what is needed and how soon, with a photo if it helps. Every request comes into one list.
Can we run a staff survey?
Yes. A form can hold choice, text and rating questions, and its responses export as a file. A form can take one response per person.
Can staff book meeting rooms?
Yes. Each room has its hours and rules, and can need approval. Other people's bookings show as Busy.
Run your company's people and office from Magpie.
Create a Magpie account and make a team for the company.