Childcare providers and after-school clubs
A childcare provider runs a rota, daily checks and monthly fees.
Summer camps and holiday clubs
Families register and pay for each week, and sign the consent form. Counsellors are hired, scheduled and checked for the certificates each shift needs.
The camp's year-round staff work in one Magpie team, and counsellors join for the season. Families use the forms, consent requests and newsletter you send.
Get started free
This combination of six Magpie areas fits a summer camp or holiday club.
- Hiring
- Hiring gives each summer job its own page, with every applicant in one list.
- Forms
- Forms takes each week's registrations and fees.
- E-Signatures
- E-Signatures sends each family the consent form to sign.
- Staff Scheduling
- Staff Scheduling plans counsellors' shifts and checks their certificates.
- Newsletter
- Newsletter tells families when registration opens and what to pack.
- Calendar
- Calendar holds open days and the last-day show, with RSVPs.
Each summer job has its own page, and every applicant is in one list.
Hiring publishes each role on your job board, such as counsellor, with its own application form. Applicants move through the stages you set.
Interviewers score each applicant on a scorecard. A hire can be added to the rota from their candidate page.
Families register and pay for each week on a form.
Forms builds a registration form with your questions, such as swimming ability and allergies. A paid form takes the week's fee by card, through Stripe.
Each form has one price, so each week has its own. You close a week's form when it is full.
Every family signs the consent form before camp starts.
E-Signatures keeps your consent form as a signing starter, with its fields already placed. Each family's request takes only their name and email address.
You see who has signed, and reminders go to anyone who has not. Each signed form comes with a certificate of completion.
Each shift goes to a counsellor who holds the certificates it needs.
Staff Scheduling plans each week, with positions such as counsellor and lifeguard. A position can require a qualification, such as first aid.
A shift for someone without it is blocked or flagged. Each counsellor you invite sees their own shifts.
Families hear when registration opens and what to pack.
Newsletter keeps the families' mailing list, with double opt-in on its sign-up page. A list can be brought in from a CSV file.
You write each issue, send yourself a test and schedule it. Each issue's page counts the copies delivered.
Open days and the last-day show take RSVPs.
Calendar holds the camp's year, from open days to the last-day show. An event can be on your public calendar and take RSVPs up to a capacity.
You see every reply, with the parent's email address. You can invite families by email or by a link.
Six more areas cover the day's checks, families, the books, staff notices, posters and the site.
- Daily Operations
- Daily Operations gives each day its opening checks and the pool checks.
- Contacts
- Contacts keeps each family, with notes and follow-ups.
- Accounting
- Accounting keeps the books, with form payments posted automatically.
- Message Boards
- Message Boards gives the staff a private board for the season's notices.
- QR Codes
- QR Codes puts the registration form on a flyer.
- Websites
- Websites builds the camp's site, with the weeks and how to register.
A summer goes from hiring in winter to the last day of camp.
Hiring
Counsellor jobs go up in January.
Registration
Families sign up and pay week by week.
Consent
Each family signs the consent form.
The rota
Counsellors are scheduled with the right certificates.
Camp
Parents get the week's news on Friday.
Setting up takes four steps.
Publish the first job
You write the role and its application form. Help: Create a job and publish its page.
Add qualifications
You set which positions need first aid. Help: Set up positions, locations and qualifications.
Make the consent form a starter
You place its fields once. Help: Signing starters.
Connect Stripe
Families can then pay by card. Help: Connect Stripe to receive money.
Plans
A camp fits the Team plan, with each person who sees their shifts a member. Families are not added to it.
A member on leave takes no place, so seasonal staff can be on leave in winter. Magpie's fee on a paid Form is 1% of each payment. Prices are on the Pricing page.
Other people who look after children have pages of their own.
Sports clubs and youth leagues
A sports club registers players and runs its matches.
Tour guides and outdoor adventure companies
A tour or outdoor company runs departures, waivers and gear.
Questions summer camps ask
Can parents register and pay online?
Yes. A paid form takes the week's fee by card, through Stripe, into your own account. Each week has its own form, with its own price.
Can we stop registrations when a week is full?
Yes. You close the week's form when its places are taken. Its page then says it is closed.
Can parents sign the consent form online?
Yes. Your consent form is a signing starter. Each family's request needs only their name and email. Reminders go to anyone who has not signed.
Can we advertise counsellor jobs?
Yes. Each job has its own page and application form on your job board. Applicants move through your stages, with scorecards from each interviewer.
Can the rota check lifeguard and first aid certificates?
Yes. A position can require a qualification, with an expiry date on each person's record. A shift for someone without it is blocked or flagged.
Can counsellors swap shifts?
Yes. A counsellor proposes a swap, and the colleague accepts or declines. You choose whether a swap also needs your approval.
Can we email every family?
Yes. Newsletter sends each issue to everyone on the list. You can bring in last year's list as a CSV file.
Can families RSVP to an open day?
Yes. The open day's page takes Going or Not going, up to the capacity you set.
Set up your camp in Magpie.
Create a Magpie account and make a team for the camp.