Send and configure invoices

/invoicing/settings has two groups. Your details on the invoice controls the logo and the business name, address, and tax or registration number. New invoice defaults controls numbering, currency, tax rate, payment terms, a default hourly rate for new Time Tracking entries, and terms text. Currency, tax, payment terms and terms text are copied into a new draft. The hourly rate applies to a new time entry when it has no project or Contact rate. Business details and the draft's contents are snapshotted when that draft is issued. Changing settings does not change an issued invoice or its PDF.

Admins of the selected context can add their completed, unbilled tracked time to an invoice. Other members do not see the Add unbilled time section.

The native app can upload or remove the invoice logo from Invoice settings. It copies the selected account image into invoice storage so recipients do not need an authenticated image-library session. JPG and PNG files up to 5 MB are accepted. The website remains available for the full settings page.

The Logo page shows the current image and can replace or remove it. The default payment-term value can be zero for payment on receipt. A contact's own payment terms override the context default when creating an invoice.

Open a draft and choose Preview PDF to inspect its customer, business identity, line items, totals, notes, and terms. A draft preview reflects current invoice settings and contact details. Correct those details before issuing.

Review and send opens the recipient step. It lists the contact's saved addresses, with primary addresses selected, and accepts one additional address that is not saved. Issue and send makes the invoice final before sending. The exact PDF is stored as a private invoice record and attached to the email.

Each recipient receives a separate email, so addresses are not disclosed to one another. The invoice Activity section records whether each message was sent. A failure for one address does not hide successful deliveries to the others. An issued or paid invoice can be sent again; Magpie attaches the original issued PDF. A void invoice cannot be sent.

In the mobile development app, editors can create or edit draft invoice content from native invoice screens, then choose Issue and send or Send invoice from native invoice detail. The native recipient screen offers saved contact addresses and accepts additional addresses without saving them to the contact. The native invoice Settings screen shows current numbering, new-invoice defaults, business details and the invoice logo, with a separate editor for each group. The website remains available for the full settings page.

Delivery records show that the email service accepted a message, not that the recipient's provider placed it in the inbox. Ask the recipient to check spam and verify the address before sending another copy.

If an issued PDF is unavailable or delivery attempts repeatedly fail, Contact support.